PA / Accounts Assistant
Salary: £22,000 pro rata (dependant on experience)
Benefits: 21 days paid holiday, Birthday Day-Off, Government Pension Scheme, Financial rewards for delivering exceptional service, Free Parking
Hours: 8:30am – 5:30pm Monday-Thursday
Location: Head Office in Stony Stratford, Milton Keynes
Formed in 1996, Caldecotte Group is a rapidly expanding company who has established itself as one of the leading providers of specialist real estate services in the United Kingdom. Offering real estate solutions to a broad range of clients, from private individuals and investors to multinational PLC companies and Private Equity Firms.
Due to continued success they are currently looking to recruit a PA to the company director with additional duties as an account assistant. You will also be expected to support the Maintenance and Planning Teams.
This is an excellent opportunity to join a well-established, reputable company and progress your career.
Duties Include:
- Assisting Company Director and the associated day-to-day workload
- Diary Management
- Managing incoming and outgoing emails and post
- Handling and screening incoming calls
- Maintain current brought forward system to tracking of action and deadlines
- Travel arrangements
- Filing: to include scanning, electronic and hard copy filing
- Preparation of letters and reports
- Managing the office equipment – liaising with suppliers and service engineers accordingly – photocopier, printer, telephones, office computer equipment etc
- Maintaining all employee records
- Provision of monthly salary and commission data to payroll provider
- Manage Company bank accounts and report all data to CD
- Raising invoices and purchase orders as required (assisting Planning Team)
- Processing of client invoices; to include pro forma and credit notes (assisting Maintenance/Planning Teams)
- Pay supplier invoices and maintain accurate records/on Maintenance Specific Software (training provided)
- Credit control in line with Company procedures (Previous accounts experience preferable
- Liaison with the Company’s Bookkeeper, Accountants and Lawyer
- Client liaison
Requirements:
- GCSE Maths, English & IT – C and above
- Able to provide 2 referees
- Secretarial experience with first class organisational skills- meeting deadlines
- Basic IT skills and a good understanding of Microsoft Word, Excel & Power point
- Accurate data input skills & attention to detail
- Credit control experience preferable (but training can be given to the right candidate with an aptitude to learn)
- Excellent communication skills, orally and in writing
- Touch typing skills
- Confident & professional telephone manner
- High degree of trust and integrity – comfortable with handling confidential information
- Ability to work as part of a small team
- A “Can Do” attitude & a willingness to learn
- Ability to work independently after training
- Willing to take responsibility and accountability for own actions
- Able to solve problems – but also knowing boundaries and when to ask for help or guidance
- Be flexible and adaptable
- Proactive
- Ensure his/her personal health, safety and welfare, and that of colleagues and visitors, in accordance with legislation
If you feel you are the ideal candidate APPLY today!
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